School Board Advisory Committees

Advisory committees established by the Chesterfield County School Board are one way that community members connect with their local schools. Advisory committee members are appointed from each of the county’s five magisterial districts and include parents, teachers, staff members, students and other community members interested in helping Chesterfield County Public Schools achieve its vision of “creating a better tomorrow.”

For more information about specific committees, please visit this link: https://mychesterfieldschools.com/family-and-community-engagement/school-board-advisory-committees/

You can view upcoming meeting dates for each committees by visiting this link: https://tinyurl.com/CCPSAdvisoryCalendarFY2021

The School Board is currently seeking applicants for the following advisory committee seats:

– CCPS Audit and Finance Committee: Matoaca District

– School Health Advisory Board: Midlothian District

PLEASE NOTE:

– Committee members must reside in the magisterial district they represent.

The purpose of the Audit and Finance Committee, hereafter known as the AFC, shall be to assist the Chesterfield County Public School Board in its oversight responsibilities for budgeting, financial reporting, internal controls systems and audit processes (internal and external). 

The duties of the AFC shall be to: 

1. Participate in training/review activities related to the Chesterfield County Public Schools’ (CCPS) existing strategic plan, financial policies and budget process to have a better understanding of the CCPS priorities, historical expenditures, staffing and performance data, and projected revenue and expenditure activity. 

2. Receive reports from school division management and the Internal Auditor regarding internal control processes and recommended changes to policies and procedures, recommend additional internal control processes as appropriate, and report to the School Board on significant results of the foregoing activities. 

3. Review the CCPS quarterly financial reports and evaluate trends and projections. Review other financial reports such as OPEB, SRP valuation, etc. 

4. Initiate, upon the School Board’s request, any study on specific topics or issues. The AFC may also suggest topics or issues to address, with the concurrence of the School Board. 

5. Present written reports which may include recommendations to the School Board that address the specific topic or issue requested by the School Board for study and/or recommendations. These reports and recommendations will be recorded on BoardDocs as part of the business conducted as part of a School Board meeting or work session.

The Career and Technical Education Advisory Committee serves an important role in providing input and supporting career development initiatives. Members contribute to the continuous improvement of Career and Technical Education development in Chesterfield County Public Schools by reviewing curriculum, providing input and supporting budget priorities and recommending workforce development initiatives. The CTE advisory committee collaborates with the school board, superintendent, administrative staff,  consumers and parents to promote Career and Technical Education as preparation for transitioning students to the workplace for continuous learning. Members are invited to attend CTE related conferences throughout the year.

The purpose of the Citizen Budget Advisory Committee, hereafter known as the CBAC, shall be to assist the Chesterfield County Public School Board in the evaluation and allocation of resources to ensure a high quality, effective and efficient school division.

The duties of the CBAC shall be to:

1. Participate in training/review activities related to the Chesterfield County Public Schools (CCPS) existing strategic plan, financial policies and budget process to have a better understanding of the CCPS priorities, historical expenditures, staffing and performance data, and projected revenue and expenditure activity.

2. Collaborate with CCPS staff during development of the operating budget and capital improvement plan to advise the School Board on resource allocations and complete Board requested and/or approved research projects including, but not limited to, a formal report with recommendations to the School Board, as needed. 

3. Review the CCPS Superintendent’s proposed budget including projected revenue and expenditure activity and provide recommendations on options to compensate for variances. 

4. Initiate, upon the School Board’s request, any study on specific topics or issues. The CBAC may also suggest topics or issues to address, with the concurrence of the School Board. 

5. Present written reports which may include recommendations to the School Board that address the specific topic or issue requested by the School Board for study and/or recommendations. These reports and recommendations will be recorded on Board Docs as part of the business conducted as part of a School Board meeting or work session.

The Gifted Education Advisory Committee is a VDOE recommended committee which includes of parents, school administrators, counselors, teachers, school psychologists, Gifted Education Department staff and community members. A designated School Board member attends Committee meetings to obtain key information related to Gifted Services within the school division and to offer valuable input from a School Board perspective throughout the year.

The main purpose of the GEAC is to monitor and discuss Gifted Education Program Services in relation to current state regulations and the School Board approved local Plan for the Education of the Gifted. The GEAC provides a venue for Committee members to engage in open discussion of critical issues related to Gifted Education and formulate recommendations that support important focus areas related to Gifted Education Program Services within our school division. The GEAC is committed to promoting reflective practices that encourage open discussion and continuous improvement. Each year the GEAC provides an Annual Report to the Superintendent and School Board that enables stakeholders to monitor progress, review accomplishments, address challenges and target future focus areas related to Gifted Education Program Services in CCPS.

The Special Education Advisory Committee is composed of parents, professionals and others appointed by the School Board for three year terms.

The functions of this committee are:

• Provide advice concerning unmet needs in the education of students with disabilities in Chesterfield County Public Schools;
• Assist CCPS in the formulation and development of long-range plans, which will provide services needed for students with disabilities in Chesterfield County Public Schools and the community;
• Participate in the development of priorities and strategies for meeting the identified needs of students with disabilities;
• Submit an annual report with recommendations regarding the education of students with disabilities to the School Board through the Superintendent;
• Assist in interpreting plans to the community, plans for meeting the needs of students with disabilities for educational services; and
• Review annually the updated Annual Special Education Plan and Application for the Federal Flow-Through Funds prior to submission by the Superintendent to the School Board.

The purpose of the School Health Advisory Board is to assist the Chesterfield County School Board with the development of health policy in the school division and the evaluation of the status of school health, health education, the school environment and health services. Major roles may include the following:

• Assist in the development and review of school health policies and procedures within the school division.
• Provide position papers and presentations on issues affecting the initiation and delivery of school division programs related to student health.
• Review and comment upon specific health components of the school division’s budget.
• Prepare special reports and initiate investigations relevant to school health matters.
• Bring concerns and recommendations to the school board on school health issues.
• Provide a forum for Board members on current school health activities and programs.