Chesterfield County Public Schools mychesterfieldschools.com

Matoaca Elementary School

CHESTERFIELD COUNTY SCHOOLS
Clinic / Health Services
PLEASE NOTE

Parents must bring all medications to school. Students are NOT allowed to transport medication to and from school. 

Overview

Our clinic staff includes a Registered Nurse and Clinic Assistant who work together to promote optimum health for the school community. Functions of our school health team include:

  • Review of health records to identify students with health needs
  • Developing emergency action plans for students with health problems such as asthma, allergies, diabetes, and seizures
  • Identification and follow-up of health problems affecting children’s learning
  • Referrals to community resources
  • Individualized health education to students, parents, and school personnel
  • Medication administration
  • Review of student’s immunization records
  • Investigation and follow-up of communicable diseases
  • Participation on IEP teams and 504 planning
  • Emergency First Aid
  • Health Screenings (hearing, vision), health education classes
  • Promotion of wellness activities for faculty and staff
  • Representation on committees within the school

Clinic Staff

School Nurse

Name: Tonya Jordan
Phone:  (804) 590-3102

Clinic Assistant

Name: Nacy Marx
Phone Number:
Email: [email protected]

Medication Procedures

Administration of Non-Prescription Medications:

Parent will complete a medication administration request form and provide the medication in the original, unopened, packaging with the student’s name on it. Per CCPS Policy, school personnel may not administer non-prescription medication more than twice a day, more than three consecutive days, or more than three times per month without the written authorization of the student’s licensed health care provider. All medication will be brought to the clinic by the parent.

Administration of Prescription Medications:

School personnel will administer prescription medication to a student only with a written order from the student’s licensed health care provider that specifies the name of the medication, required dosage, and time the medication is to be given. A medication request form will be completed by the parent and provider. The medication, in its original container will be brought to the clinic by the parent. Students are not allowed to transport medication to and from school.

If your student requires prescription medication at school, please provide the required order when presenting the medication to clinic personnel. There are two medication request forms. One is for prescription medications and one is for over-the-counter medication

Health Concerns

Health Concerns

Students with health concerns such as asthma, diabetes, seizures & life-threatening allergies will need to have a health plan form completed by a physician. You may find these forms online at the Student Health and Safety link below. These forms are also available in the clinic.

Parents of students with health concerns are encouraged to contact the school nurse.

Student Health Information

STEPP (Success Through Education and Police Partnerships)
VHSL Physical Examination Form
VHSL Concussion Info
Health insurance information (FAMIS)
Student accident insurance
COVID-19 Guidance
TitleDescriptionDownload
K&K Voluntary Enrollment Information DownloadPreview
Seventh grade vaccines DownloadPreview
Twelfth grade vaccines DownloadPreview
Seventh grade vaccines - Spanish DownloadPreview
Twelfth grade vaccines - Spanish DownloadPreview
2016-19 Triennial Report DownloadPreview
1217 Mental Health Resources DownloadPreview
Sick Day Guidelines DownloadPreview
Required Immunizations DownloadPreview
Sick Day Guidelines - Spanish DownloadPreview
HPV Letter DownloadPreview
HPV Letter - Spanish DownloadPreview
Additional Health INS information DownloadPreview
Additional Health INS information - Spanish DownloadPreview
Summer Eating Tips DownloadPreview

Life Threatening Allergies

TitleDescriptionDownload
Life Threatening Allergy Health Care Plan DownloadPreview
Food Allergy Modification DownloadPreview
Managing Life Threatening Allergies DownloadPreview
Exclusion from Peanut Tree Nut Aware Table DownloadPreview
It Starts with the Parents DownloadPreview
It Starts with the Parents - Spanish DownloadPreview

Safe Water Initiative

As part of our efforts to provide a safe and secure environment for students and staff, CCPS is working in partnership with Chesterfield County Government to test drinking water throughout the school division.

Lead testing for drinking water in schools

In 2020, the Virginia General Assembly enacted new legislation regarding testing for drinking water in schools. The legislation requires school boards to develop and implement a program to test for lead in drinking water:

§ 22.1-135.1. Potable water; lead testing

Each local school board shall develop and implement a plan to test and, if necessary, remediate potable water from sources identified by the U.S. Environmental Protection Agency as high priority for testing, including bubbler-style and cooler-style drinking fountains, cafeteria or kitchen taps, classroom combination sinks and drinking fountains, and sinks known to be or visibly used for consumption. Such plan shall be consistent with guidance published by the U.S. Environmental Protection Agency or the Department of Health. The local school board shall give priority in the testing plan to schools whose school building was constructed, in whole or in part, before 1986. Each local school board shall submit such testing plan and report the results of any such test to the Department of Health. Each local school board shall take all steps necessary to notify parents if testing results indicate lead contamination that exceeds 10 parts per billion.

The Chesterfield County Risk Management’s Environmental Health Safety Office, in partnership with the Chesterfield County Public Schools Facilities Department, has developed a plan that provides guidance to meet these requirements. The plan is based on recommendations provided through the United States Environmental Protection Agency’s 3T’s for reducing lead in drinking water.

A triennial testing program has been developed for all school buildings, with prioritization of facilities built before 1986. Each school will be tested every 3 years.

How testing works

  • All drinking water sources are identified and labeled. Sources include water fountains, bubblers, bottle fillers, ice machines and sinks used in kitchens.
  • A contractor completes water sampling and submits the samples to a regulated testing lab approved by the Virginia Department of Health.
  • Samples are collected after water has not been used for at least eight hours (but not more than 18 hours).
  • Sample collection begins at approximately 6 a.m. before school staff arrives. Sampling is conducted Tuesday through Friday while school is in session.
  • The contractor collects an initial draw sample as well as a 30-second flush sample from each priority outlet. The initial draw samples the water that comes out of the faucet immediately after turning it on. A 30-second flush sample is a water sample taken after the faucet has run for 30 seconds at full force.
  • All initial draw samples are tested, and if results show lead levels are 10 parts per billion (ppb) or higher, or if a copper content above the EPA Action Level of 1,300 ppb (1.3ppm) is detected, a test of the flush sample is required.
  • If results from the flush sample are not below the actionable level of 10 ppb lead and 1300 ppb copper, the water source will be remediated. That could include cleaning the aerator, a 30-minute flush or changing the water fixture.

Testing schedule

The planned testing schedule is below. If test results require that action is taken to remediate the water source, the school will communicate this information to families and staff.

School year 2021-22: completed (oldest schools built before 1987)

  • Davis Elementary
  • Bellwood Elementary
  • Bensley Elementary
  • Bon Air Elementary
  • Carver College and Career Academy
  • Chester Early Childhood Learning Academy
  • Chalkley Elementary
  • Curtis Elementary
  • Falling Creek Elementary
  • Falling Creek Middle
  • Grange Hall Elementary
  • Hening Elementary
  • Matoaca Middle – East Campus
  • Meadowbrook High
  • Midlothian Middle
  • Providence Middle
  • Robious Elementary
  • Thomas Dale High – Main Campus
  • Thomas Dale High – West (9th Grade)
  • Watkins Elementary

School year 2022-23 (remaining schools built before 1987)

  • Clover Hill Elementary
  • Crenshaw Elementary
  • CTC @ Courthouse
  • CTC @ Hull
  • Evergreen Elementary
  • Gates Elementary
  • Gordon Elementary
  • Greenfield Elementary
  • Hopkins Elementary
  • Jacobs Road Elementary
  • Bird High
  • Midlothian High
  • Monacan High
  • Providence Elementary
  • Robious Middle
  • Salem Church Elementary
  • Salem Church Middle
  • Swift Creek Elementary
  • Swift Creek Middle
  • Wells Elementary

School year 2023-24 (schools built after 1987)

  • Alberta Smith Elementary
  • Bailey Bridge Middle
  • Beulah Elementary
  • Bettie Weaver Elementary
  • Carver Middle
  • Clover Hill High
  • Cosby High
  • Crestwood Elementary
  • Ecoff Elementary
  • E Davis Middle
  • E Scott Elementary
  • Enon Elementary
  • Ettrick Elementary
  • Harrowgate Elementary
  • James River HS
  • Manchester Middle
  • Manchester High
  • Marguerite Christian Elementary
  • Matoaca Elementary
  • Matoaca High
  • Moseley Elementary
  • Old Hundred Elementary
  • Reams Road Elementary
  • Spring Run Elementary
  • Tomahawk Creek Middle
  • Winterpock Elementary
  • Woolridge Elementary
Sampling Schedule

Tobacco and Vaping

It is illegal for anyone under 21 in Virginia to purchase, use or possess any tobacco or nicotine product. It is also illegal for anyone to purchase tobacco products for (or sell to) underage youth. Nicotine in any form is highly addictive.

E-cigarettes/vapes are the most commonly used tobacco product among U.S. and Chesterfield County youth. Vapes may contain nicotine, although they may be used to deliver marijuana and other drugs. Other tobacco products youth may use include cigarettes, cigarillos, cigars, nicotine pouches and synthetic nicotine products.

Most youth who vape or use tobacco products want to quit. If you talk to youth early and often about substance use, including tobacco and nicotine, they are more likely to respect your rules and advice. Here are resources that offer help:

TitleDescriptionDownload
truth x This is Quitting NEW FLYER Download
Tips for Teens DownloadPreview
TNT Vaping Youth Flyer DownloadPreview
Spanish 2 TNT Vaping Youth Flyer DownloadPreview
Quit Now VA Cessation Flyer 2019 DownloadPreview

Concussions

School Board policy 4135
Brain Injury Association of Virginia
CDC info on concussions
TitleDescriptionDownload
ABCs of Concussions DownloadPreview
ABCs of Concussions - Spanish DownloadPreview
Concussion Medical Status Form DownloadPreview

General Health Services

TitleDescriptionDownload
IHP-General rev 9-20COVID-19 DownloadPreview
General Health Care Plan DownloadPreview
IHP letter-Spanish 3-20 DownloadPreview
Student Medication Request - OTC DownloadPreview
Student Medication Request - Prescription DownloadPreview
Student Medication Request - Prescription - Year Round School DownloadPreview
Student Medication Request - OTC - Year Round School DownloadPreview

Asthma

TitleDescriptionDownload
Asthma Health Care Plan DownloadPreview

Eating Disorders

TitleDescriptionDownload
Eating Disorders DownloadPreview
Eating Disorders - Spanish DownloadPreview

Diabetes

TitleDescriptionDownload
Diabetes Health Care Plan DownloadPreview

Hypoglycemia

TitleDescriptionDownload
Hypoglycemia Health Care Plan DownloadPreview

Pediculosis (Head Lice)

TitleDescriptionDownload
Guidelines for Pediculosis DownloadPreview
Treatment Recommendations for Head Lice DownloadPreview
Treatment Recommendations for Head Lice - Spanish DownloadPreview

Seizures

TitleDescriptionDownload
Seizures Health Care Plan DownloadPreview
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